If you're in charge of organizing a conference, you know there's a lot of work that goes into it. From finding the right venue to booking speakers to promoting the event, there's a lot to do. One important task is managing the submission and selection of abstracts. Abstract management software can take care of this entire process for you, making your job much easier. Not convinced? Here are 10 benefits of using abstract management software for your next conference.
10 Benefits of Abstract Submission Software
2. Reduces costs: An online submission system also reduces
costs by eliminating the need to print and ship paper submissions.
3. Increases transparency: Abstract management software
provides a transparent and fair selection process by allowing all members of
the selection committee to view and vote on submissions electronically. This
ensures that the best submissions are chosen, regardless of who submitted them.
4. Enhances communication: Once submissions have been made,
authors can be notified automatically about the status of their submission via
email or text message. This way, they always know where they stand and don't
have to wait around for someone to get back to them.
5. Provides data insights: Abstract management software
often comes with built-in reporting features that allow you to see which topics
are being submitted most often, who the most active submitters are, and more.
This data can be very valuable when planning future conferences.
6. Simplifies scheduling: Once accepted submissions have
been chosen, abstract management software makes it easy to schedule them into
presentation slots. You can even create a custom conference schedule that can
be emailed or printed out for attendees.
7. Generates certificates: Many abstract management software
programs allow you to generate certificates for presenters automatically after
their talk is given. This is a nice touch that shows your appreciation for
their efforts in speaking at your conference.
8. Manages speaker travel: In addition to managing
abstracts, some software programs also offer speaker travel management
features. This includes booking flights and hotels, as well as providing ground
transportation options such as rental cars or taxi services.
9. Promotes networking: Some abstract management software
programs include social media integration features that make it easy for
attendees and presenters to connect with each other before, during, and after
the conference. This enhances the overall networking experience for everyone
involved.
10. Makes going green easy: By using an electronic system
for submissions and communications, you can easily reduce your conference's
carbon footprint compared to using paper-based methods exclusively."
Conclusion:
If you're planning a conference, consider using
abstract management software to help with the submission and selection process.
There are many benefits to using such a system, including saving time and
money, increasing transparency, enhancing communication, providing data
insights, simplifying scheduling, generating certificates, managing speaker
travel, promoting networking, and making it easy to go green."